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DRAFT
PVYSC Annual General Meeting 2011 Minutes
August 21, 2010 7:30 PM
Community Room Neenah Police Station
Members Present: Steve Brown, Pam Mortimer, Jenna Mortimer, Ryan Mortimer, Skye Fatland, Lori Sealock, Jessica Sealock, Christopher Sealock, Tip Brown, Steve Shelley, Shane Roh, Natalie Roh, Brian Dujardin, Ritchie Zander, and Zoe Thompson.
Board Members Present: Marti Coan, Trish Zander, Rhoda Sievert, Cathy Thompson, Carlton Sealock, Tom Wanamaker, Kevin Wasco, Heather Remme, Randy Kuehl, Jerry Mortimer, Scott Hoelzel, Chris Trudell, and Jill Rechner.
Previous minutes from PVYSC Annual General Meeting 2010 were approved with one correction. The officers will be elected at the Annual General Meeting. No month should be specified.
Motion before the PVYSC general membership is: “Change the club name from Paper Valley Youth Soccer Club to the Neenah Soccer Club.” This motion has been voted on and passed at two consecutive board meetings. Several members of the club presented the recommendation. The rationale for the recommendation includes the following:
1. Many teams identify themselves as the Neenah_______(team name).
2. At tournaments, many teams/coaches/players/parents are asked what PVYSC is or where it is.
3. People ask at tournaments, which are the Neenah teams.
4. This aligns us with the High School more closely. We are the feeder for that program, and their successes can help our club to continue to grow and vice versa.
5. When the club was originally named, we were much more a regional club, and one of only a handful. Now there are several including Appleton SC, Kimberly Area SC, Menasha Area SC, Oshkosh SC and Oshkosh United. Most clubs are using a naming convention relative to their "home town". We still have a percentage of players from elsewhere and encourage that, but our presence is centered in Neenah.
A motion was made by Tom Wanamaker to change the club name to Neenah Soccer Club. Chris Trudell seconded the motion. The membership passed the recommendation unanimously.
Marti Coan will present the change at East Central, and then the change will be presented to the state. The board will move forward with the legal paperwork to make all necessary changes to accounts, contracts, and our not for profit paperwork. Steve Brown has created multiple designs as options for the new logo. Cathy Thompson will send an e-mail blast to all membership notifying them of the change and encouraging other logo recommendations to be submitted within the next week. We will post the finalists on the website for comment and move forward quickly to allow for placement of the logo on the new uniforms as soon as possible. It was noted that within Got Soccer and League One, our club and ultimately our teams would maintain their history because of our club number, which will not change.
Second order of business was Nomination and Election of Officers and Directors At large. Scott Hoelzel announced that he has decided to retire after 8 active years on the board. The board and the club wish to thank Scott for his dedication and support of the club and it’s activities. He will still be active as both an assistant coach of the Velocity U-16G team as well as a volunteer -Heather Remme announced her resignation from the board after serving 1 year due to other commitments with her family, and work. The board and club thanked her for her support, noting her efforts to kick off the Passback program this year. Trish Zander was nominated for the Vice President position, which she has held for the past 2 years. She accepted the nomination and was elected unanimously. Cathy Thompson was nominated for the Secretary/Volunteer Coordinator position, which she has held for the past year. She accepted the nomination was elected unanimously.
No other members present were running for board positions. The board will be looking to fill the vacancies and anyone interested should contact either Marti Coan or Trish Zander to discuss the board focus, time commitment and opportunities. Marti noted that we have several key projects that volunteers can lead without making a long-term commitment to the board. We are looking for someone to organize our annual service projects, organize a fall and spring club activity, and also someone to investigate the opportunity to find an indoor facility to meet both the needs for indoor practice space as well as our office for our club administrator.
Motion Passed
(The officers shall be elected at the October General Membership Meeting of odd numbered years and shall take office beginning November 1 for a term of two (2) years. Vacancies in any office occurring between biannual election meetings shall be filled through election by the Board of Directors.)
Please leave it in, but put the following note below it.
A correction the minutes from the 2010 AGM minutes was presented at the 2011 AGM meeting before the minutes were approved by the membership. The motion above will state the following:
Motion Passed
(The officers shall be elected at the Annual General Membership Meeting of odd numbered years and shall take office beginning immediately for a term of two (2) years. Vacancies in any office occurring between biannual election meetings shall be filled through election by the Board of Directors.)
Trish, Marti and Carlton, I changed the date that the officer shall take office since it did not make sense to leave as November 1.
Marti Coan presented year in brief report. Please see the attached document provided by Carlton Sealock, Director of the Recreational Program. This was the original recommendation Carlton made to the board when he accepted the challenge to improve and grow the Recreational Program. To date, nearly all of the recommendations have been implemented. This past year had the fewest issues and ran more smoothly than any other season. Carlton continues to lead efforts to improve and grow this program. He has taken ownership as well of the relationship with the Neenah School Fall Soccer program to ensure an effective partnership with common goals.
The board and club members recognized Randy Kuehl in attendance for his long-term commitment to the club in the role of Director of Fields. He spends countless hours assuring that the fields are marked and have goals at all our locations as well as managing the relationships with the many Park and Recreational departments, school district and vendors required to support the club’s fields.
Cathy Thompson announced the Volunteer of the Year for 2010-2011. Andy Dubey was recognized, although he was not able to attend due to being out of town for a previous commitment. Andy has spent the last year working closely with the board as well as an external vendor on the creation, organization and maintenance of the new website as well as redesign of the Flatgrass website. Andy is a professional who was asked to support this effort and continues today to do so at no cost to the board. He is detail oriented, prompt in his reactions, and has provided a high level of support throughout the year. He will receive his plaque and gift certificate at a later day.
A motion was made by Tom Wanamaker to adjourn the meeting. Scott Hoelzel seconded the motion, and the meeting was adjourned at 7:52 PM. |
