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Paper Valley Youth Soccer
Board of Directors
October, 19, 2008

CALL TO ORDER
Meeting called to order at 7:35 p.m. by vice president Phil Therrien

Board members in attendance: Therrien, Sean Johnson, Jim Schmidt, JoAnn Schmidt, Marti Coan, Justin Oshefsky, Tina Wiswall, Jill Rechner, Holly Lifke, Amy Vandenberg, Scott Hoelzel and Phil Kerwin

Members absent: Michele Muchowski, Jerry Hameister, Jerry Mortimer, Tom Wanamaker, Robert Gallegos, Peter Kimmes, Marcie Kimmes, Jerry Crossman, Chris Trudell and Harry Kelderman.

Team Representatives Present: None.

MINUTES:

Secretary Johnson electronically distributed the minutes of the 09/28/2008 meeting prior to the meeting. Marti Coan made a made a motion to approve the minutes as submitted. Hoelzel provided a second for the motion. Motion carried.

OLD BUSINESS:
Codes of Conduct

Therrien presented a new draft of the parent code of conduct. Coan also presented some models from clubs around the country for the boards review. Therrien asked that board members review the draft and submit their revisions and comments to him via e-mail. He wants to have the final draft ready for the spring coaches meeting.

Coan also distributed some examples of player codes of conduct.

There was some discussion about differing codes of player conduct for different age groups. Holly Lifke volunteered to help coordinate. Use of School Fields Tina Wiswall reported the district has given tentative approval to the club scheduling games at Lakeview, Tuller and Coolidge elementary schools. She is also discussing the use of the athletic fields at Horace Mann. The number one issue will be bathroom facilities. Players cannot go into the schools to use bathroom facilities. Johnson suggested the club increase its port-a-potty order for the year and station a pair at each school site. He will find out what our vendor can provide. Wiswall will check with the schools on whether that would be an acceptable practice.

Johnson inquired about maintenance such as rolling and fertilization. Wiswall said she is still working on those details. There was also some discussion of the status of the club’s lease at Mahler Park. No decisions were made.

COMMITTEE REPORTS: Registration: Johnson provided the signup list for working registration. Flyers are in the schools, a notice ran in the paper and an e-mail blast will be attempted before Wednesday’s event. If turnout is low, a direct mail effort may be necessary. East Central: Johnson attended the most recent East Central meeting. He reported that there is a district planning retreat coming up with some issues to watch such as a new tryout procedures. Referees: Justin Oshefsky said a Level 9 clinic for entry level referees will likely take place in the spring. Flatgrass: Oshefsky reported the club will participate in the hotel program this year. That will result in a percentage of hotel revenue coming back to the club. Oshefksy is going to check out the GotSoccer online registration  program. The logo design contest needs to be in place by Dec. 1

OTHER BUSINESS: Fundraising: Coan said she had a small test use the products Raven Manufacturing suggested would make a good fundraiser for the club. The results were mixed: the kids liked them, but the parents did not. She did not see the program, as proposed, being a solution to the club’s long-term fundraising needs. She said it may be better suited for individual teams to use.

Several other ideas were suggested for club wide fundraisers, from online auctions to calendars to plants sales. Phil Kerwin said it is important that any fundraiser have some value to the recreational program. He said a lot of parents don’t see the classic and rec programs as being part of the same club. Coan will continue to research. Fundraising will be a future agenda item.

TREASURERS REPORT: JoAnn Schmidt provided copies of the balance sheet for the club. While the books are not quite finalized, the club will do better because all of Flatgrass was kept in house this year. The books are going for an outside review Oct. 23. Jerry Hameister will take over after that. Coan asked about the assets the club has on hands and if long term plans included land. Jim Schmidt said it is something the club has explored, but prices are simple too high for the club to afford right now.

MOTION TO ADJOURN: Coan made a motion to adjourn; second by Crossman. Meeting adjourned at 9:57 p.m.

Next meeting: Nov. 16, 2008, 7:30 p.m.,
Community Room, Neenah Police Station
2111 Marathon Ave, Neenah, WI