PVYSC Board of Directors

Meeting Minutes October 18, 2010

Attendees: Marti Coan, Trisha Zander , Rhoda Sievert, Sean Johnson, Scott Hoelzel, Heather Remme, Jerry Mortimer, Chris Trudell

Excused: Cathy Thompson Tom Wanamaker, Carlton Sealock, Randy Kuehl, John Jackson, Kevin Wasco, Mike Jones, Jill Rechner

Call to Order-President 7:35 PM

Motion to approve Trish Zander, 2nd Jerry Mortimer

Guests: None

New Business

Review of Calendar (standing item)

Rhoda questioned who is responsible for fees due as listed for the month; Sean said he paid them on line.

Field's Breakdown - school league should be over this week, andy will start breakdown of those ields. Fall league last game scheduled Nov. 3 possibly later.

None Rhoda questioned who is responsible for fees due as
Flatgrass Kick-Off – Trisha Kick off meeting Wed. Oct. 27 Ground Round 7:00 PM

Budget/Audit Update (10 minutes)- the assistance of Lori Sealock. Coding and accuracy is the challenge. Need to produce a list of costs -example cost per player and cost per team. Some items fees are controlled others many uncontrolled. Rhoda will produce a list of questions for all of us to help answer in our own areas. Rhoda has started the process of building a budget with
Vision/Mission Discussion think about the purpose of PVYSC

– tabled Marti encouraged surfing different web sites to gather ideas, 

Strategic Planning - tabled

Southview Park response to the City-2 baseball diamonds will be built at the park replacing the soccer field. Suggests a letter to Park N’ Rec stating how often SV is used for games. Sean will develop a short survey gathering data on use of SV for practices. Board should send any supporting data they have to Marti and copy Sean. Marti brought forward an item communicated to her by Jim Schmidt, He asked for permission to talk with ASC in a joint venture with the u 14s boy’s teams. To develop the option of combining varying levels of talent to produce one state league and one EC Classic team. Chris Trudell mentioned this was nearly 100 % worked out in the past yet no written agreement was recorded preventing the combination to be successful.

Questions were raised on how to handle the revenue - split relative to "home" club, how to handle club pass players (use of players if 2 different clubs) Board members supported the idea to have Jim start the conversation while working on the mentioned concerns. Next item from Pres. – Adding an additional player to the Flames U 11 girls. Coach has been approached by a player wanting to play on the team; Played for the Flames last year, did not try out this year has had a change of circumstance and now wants to play. Range of discussion; from no to use established process have a tryout with the understanding coach takes the highest ranking player. Marti will communicate information to coach.

Soccer Heaven has offered to work with PVYSC hosting 2 tournaments. PVYSC and SH would split the registration fee for each team, PVYSC would be responsible for paying referees. Does PVYSC want this sanctioned to be sure we are covered insurance wise? SH said any one who plays and signs his waivers would be covered under his policy. Sean will check with WYSA on Sanctioning. Marti will check on referee question - use our own or have to use SH?

Marti gave a brief review of the Web site meeting with current provider John Ernst Corp. Timing of payment and commitments were clarified as well as wish list for a review/remodel of the website. 2 other bids have been received.

Marti will be attending East Central Work shop Nov. 13; Sean is checking his schedule to confirm his availability.

Marti Attended the EC Board meeting. After the meeting Carl Mieke brought to her attention a sad comment on lack of sportsmanship from one of PVYSC top girls teams. Marti will be sending a letter to the coach about this. This team got a 0 for fan sportsmanship, 0 for player’s sportsmanship and a 0 from the coach for sportsmanship from the officials at one of their last games of the season Sean – the understanding the project is pretty much a go.

Old Business

Registration - email request to all board members checking on their availability Sean will be at SMC 3:30 to make sure all is set for registration. Marti will send

NJSD Update-

Marti talk with Booster club could we work something out having them apply for use of fields for Flatgrass so PVYSC won’t be charged for field usage.

Booster club is using PVYSC tax free # need to clarify that with Boosters – Lisa Hintz

Marti will try again to set up a meeting with School district. Scott H suggested

Adjournment