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PVYSC Board of Directors Meeting Minutes
November 21, 2010
Attendees: Marti Coan, Trisha Zander, Cathy Thompson, Sean Johnson, Scott Hoelzel, Randy Kuehl, Tom Wanamaker, Carlton Sealock, Heather Remme, Jerry Mortimer, and Kevin Wasco
Excused: Mike Jones, Rhoda Sievert, Jill Rechner, John Jackson, Jerry Crossman, and Chris Trudell
Call to Order-Marti Coan called the meeting to order at 7:34pm
Additions to Agenda-none
Approval of Minutes-Motion to approve the minutes from October 17,2010 made by Randy Kuehl and seconded by Kevin Wasco.
Approved unanimously.
Guests: None
New Business
President Update
East Central Retreat- Update provided by Marti Coan and Sean
Johnson who attended the retreat.
The 2011 season for Classic soccer will open April 25th and last 10 weeks instead of 9. There will be a July season, but a meeting will be held in December to discuss the format. The tryout process was discussed in relation to club marketing and recruiting. There are no changes at this time. An extensive discussion surrounded behavior of the coaches and spectators. It was noted that the behavior has been deteriorating.
There will be consideration as to whether a field marshall will be assigned at each game, a team sportsmanship representative to address concerns with the team parents on the sideline so the coaches can coach, sportsmanship theme for the season, a sportsmanship contest, distribution of printed materials as well as zero tolerance with consequences and reprimands. Further discussion will take place at EC as well as PVYSC on ways to address the issue.
There will be fewer board meetings for EC, but EC will be forming a new commission for both Recreational and Adult leagues.
Referee fees will be increased starting August 1, 2011. We will need to consider this before registration fees are set next year.
NJSD- Marti Coan has been working directly with Dr. Pfeiffer, Jane Bahr, Victoria Holt and John Joch at the District. She has also attended board meetings including the most recent on November 16th at which she presented the details of our club's involvement and support of the NJSD students and the data surrounding our high % of players from NJSD. At the December 7th board meeting, an update will be provided by Victoria Holt on fee structure. We are hoping this is positive movement.
Southview (See also Sean Johnson’s attachment to agenda sent11/18/10)- Intense discussion continues about options if we lose the Southview full size field. Several options have been discussed including restructured use of Great Northern, restructured use of Mahler as well as further contractual work with the Town of Neenah to enhance the guarantee of field access, and discussions with the Town of Menasha Park and Rec. Department about potential use of their parks. The board will be working on both short and long-term options in the coming months.
Classic Scholarship- Toni Hameister is working on a proposal at this time, and will present to board at a later date.
Registration Update-Sean (see attachment sent 11/18/10)- A discussion was held in relation to having extended the late fee timeline until January. Sean believes people will wait until then to register. It was also noted that we did not have the opportunity to register at - Soccer Weekend as we have in the past. We are currently at about 60% of total we had last year in the recreational league. Cathy Thompson will request that the Post Crescent run a paragraph in Sports Beat in November, December and January encouraging registration. Cathy will also create a flier for the schools to be distributed before Christmas Break. She will provide this to Sean for printing and distribution.
Sean noted that the Classic program has a 16% increase over last year with 3 additional teams.
Website-Marti Coan updated the board on the lack of response from our current provider of service. Marti made a motion to accept the proposal from Lawrence Fine for a year-to-year contract to redesign and host our PVYSC website. The Flatgrass site has been launched, so it will be included if we can have a guarantee that there will be no disruption to the current tournament information.
Motion was seconded by Tom Wanamaker and passed unanimously.
Flatgrass Update - Trish Zander updated the board that notes will be distributed soon. Each board member present was assigned responsibility for the tournament planning. A discussion was held with a review of the balls for this year. Sean Johnson will be responsible for ordering the ball and it will be the same ball as last year, but with updated design. Jerry Mortimer has confirmed that Baycom will be the vendor for our communication equipment and will request a 3rd router for this year’s tournament.
Vision/Mission Discussion- A review of the current statement took place. It was determined that it represents our club well, but needs to be placed in a more prominent place on our website, and each decision we make will be based on whether the statement is supported by the proposed actions.
Review of Calendar (standing item)-Cathy Thompson reviewed the calendar and we are up to date on all items.
Old Business
PVYSC Sponsor Indoor Tournaments at Soccer Heaven-Marti Coan updated the board on current discussions with Soccer Heaven/Pete Hermes and discussions will continue at this time. A tentative date is March 5, 2011.
Next meeting will be December 19th at 7:30pm at the Neenah Police Department.
Adjournment Motion made by Tom Wanamaker to adjourn at 9:15.
Seconded by Jerry Mortimer.
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