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PVYSC Board of Directors Meeting
January 17, 2010, 7:30 pm,
Neenah Police Station Community Room
Attendees
Board: Jim Schmidt, Trisha Zander, Jerry Hameister, Scott Hoelzel, Tom Wanamaker, Jerry Mortimer, Jill Rechner, Chris Trudell, Holly Lifke, Carlton Sealock, John Jackson, Joe Varkoly, Mike Jones
Club members: Kathy Thompson, Pam Mortimer, Heather Remme
Absent - excused: Marti Coan, Amy Vandenberg, Robert Gallegos, Tina Wiswall, Jerry Crossman, Sean Johnson
Meeting called to Order: J. Schmidt 7:31 pm
Jim Schmidt received and accepted resignations from Robert Gallegos and Tina Wiswall. Thank you to Robert and Tina for their commitment and dedication to PVYSC while they served on the board!
Motion to Approve December 2009 Minutes (C. Trudell 2nd, T. Zander) Approved
Updates from each committee member:
President & Flatgrass Director – Jim Schmidt
Next Flatgrass meeting is scheduled for Wednesday, January 20, 8:00 pm, Ground Round
Vice-President – Trisha Zander
U16 co-ed Nitro team looking for players-working with other clubs to pull team together
Secretary – Marti Coan
Coaching survey nearly complete
Treasurer – Jerry Hameister
Completing the quarterly tax info, submitting yearly taxes prepared by Dave Hillebrandt that were due by December 15th as well as getting Dave the tax info required for submission by January 31
Other activities included catching up on checks and deposits
Administrator – Sean Johnson
Continue to work on registration
Registration and website up and running for Flatgrass
Website updates – working on ease of use for new schedules from the LeagueOne program
Provided scheduling timeline indicating deadline of February 12 for all teams and fields to be entered into LeagueOne
Provided information on soccer camps
Classic Team Director – Chris Trudell
Working w/ committee on preliminary plan for new concept
Rec Team Director – Carlton Sealock
Working w/ coaching committee to develop a better way of training of rec coaches and give the kids a better soccer experience
Negotiating with Town of Neenah for use of Mahler Park
Director of Coaches – Tom Wanamaker
Working w/ committee on preliminary plan for new concept
Referee Assignor – Mike Jones
Working w/ Soccer Locker to place a larger order from Official Sports on referee gear. This way the referees can save 15-20% w/ the larger order
Sent out an e-mail to over 200+ referees inviting them to the Flatgrass tournament
Equipment Director – Jill Rechner
Working on rec jersey order w/ Sean & Jerry Mortimer. Should be placed by next meeting
Communication Committee – Marti Coan, Carlton Sealock, Sean Johnson, & Trisha Zander
Created a new newsletter – released in December
New Business
Rostering of high school age teams (T. Zander)
T. Zander is working with the U16 team to find enough players to roster a team, working with other clubs to get
enough players. Question regarding when the boys can form their roster. Was recommended that the coach/manager collect fees and paperwork shortly after tryouts that will help deter plays from moving to a different club.
Benefit (J. Schmidt)
J. Schmidt made the board aware of a PVYSC family, the Peters, whose youngest son has a brain tumor and is need of help with medical expenses. A benefit is being held. PVYSC will post the benefit information on the website and will include the information in the next newsletter. Kathy Thompson suggested that classic teams put together baskets for the raffle at the benefit.
Mahler Park (C. Sealock)
C. Sealock met with Jan DeKeyser, chair of the Town of Neenah’s Park Department.
They reviewed the previous contract. Carlton discussed with Jan the concerns with the adult leagues with no regulation of field use which caused damage to fields (using them in bad weather) and moving goals.
Jan stated that the Town was not aware of those issues. She has asked if we have contact information for those leagues, the Town will contact them. The Town would like to rekindle the relationship with our club.
The new contact could include 3 fields guaranteed for summer play, and also for March – April for classic
league and fall season.
PVYSC would mark those fields and would make them small fields for use for U9/U10. The club would be responsible for extra watering, seeding, and cutting. The club would work directly with Springhetti as has
been done in the past.
Town required that the club carry insurance and assume any damage caused by the club and review major
modification (like change in driveway, moving of rocks etc) with the Town prior to making changes.
There will be no cost to the club for this contract.
Reservation will be made for Flatgrass as well – which will include all fields, pavilion, & facilities.
Should also request if the large goals can be stored along aside the shed if possible.
Carlton will present proposed contract at the February Town of Neenah Board meeting.
Presentation of Preliminary Plan for conceptual approval
Committee met every week for six weeks and put together a new concept for the rec and classic league
programs.
Committee consisted of:
Chris Trudell
Carlton Sealock
Sean Johnson
Gary Kruger
Al Zmyslo
Tom Wannamaker
Chuck Coan
This concept is to address several items that have been issues with the current program:
1. Declining number of players
2. Coach development
3. Consistent & quality training
This concept focuses on hiring a Director of Coaching to coordinate and organize coaches’ development,
players’ development, and training, and also the implementation of “festival” approach for rec league.
Jim Schmidt will develop a cost model associated with the Director of Coaching & player’s fees.
Due to timing, changes with classic league would not be discussed at this time.
ACTION: The board was asked to review the presentation and direct questions to Chris. Board will meet on Sunday, January 24, at 7:30 pm, to vote on implementing the rec league concept.
Schedules for Sponsors – Jerry Mortimer
A sponsor had a difficult time finding the team’s schedules for rec league last year. They have asked that the schedule be sent to each sponsor or a better location on the website.
Photography for team photos – Jerry Mortimer
Jerry was approached by Old Time Photography located in the Fox River Mall. They would be interested in the team photo business. They would give $5 back to the club for each photo package purchased. Jerry gave Jill Rechner the information. Jill will compare to the current vendor. The contract with the photographer will expire at the end of this year.
Uniforms – Holly Lifke
Holly was asked by a parent about the cycle for new uniforms. The club will be starting the second year with these uniforms. Jill indicated that the uniforms are still available through Adidias. This item was tabled and will be discussed at next month’s meeting.
Old Business
Sponsors on uniforms - tabled to next meeting
Byte Size coaching – tabled to next meeting
Moved to close session at 9:35 pm.
Treasury Report
Motion to adjourn (S. Hoelzel, 2nd, T. Wannamaker) Approved 9:43 pm
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