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PVYSC Board of Directors Meeting
February 27, 2011
7:30pm
Neenah Police Department Community Room
Attendees: Marti Coan, Trisha Zander, Cathy Thompson, Sean Johnson, Scott Hoelzel, Randy Kuehl, Tom Wanamaker, Carlton Sealock, Mike Jones, Jerry Mortimer, Heather Remme, Rhoda Sievert, Jill Rechner and Kevin Wasco
Guests: Jim Schmidt, Larry Brush and Mary Martin
Excused: Mike Jones and Scott Hoelzel
Absent: Chris Trudell
Call to Order- The meeting was called to order at 7:32 by Marti Coan.
Approval of Minutes- Motion by Tom Wanamaker to approve minutes as presented with a second from Randy Kuehl.
Minutes approved unanimously.
Larry Brush and Mary Martin- Athletic Recruiting Consultants
A brief presentation of this new business was presented and the targeted audience is athletes in the Northeast Wisconsin region seeking scholarships in sports. The support provided is in how to market the athlete to the colleges and coaches as well as how to begin the pursuit of choosing the appropriate college that fits first the academic goals of the athlete, and then the athletic goals of the athlete. The ideal time to begin this process is in the 8th grade, and no later than the sophomore year in high school. The board has to determine the policy around partnering and sharing of this information via our club and website. It was agreed that the two align nicely. Further discussions will take place after a policy is developed.
New Business
President Update
Web Site Update- The site is now live. It continues to be a work in progress as we fill it with the new information. Any suggestions are welcome as is help in the development. So far, we have received a lot of positive feedback. We must now develop the policies for posting and how we manage different partnerships as it relates to links on the website and posting of activities/events of those organizations.
Indoor Tournament- Jim Schmidt reported so far only 4 teams have signed up. At this point, we are looking at canceling the event. We want to pursue this next year as a joint venture, but we need to begin marketing as early as Flatgrass. We will work to have flyers available and may put them in each team's bags. Discussion held on barriers, the largest being that we started later on marketing, especially at Soccer Heaven. We will wait one week before making the final decision.
EC Jamboree Dates/Update- The date has been finalized as June 18-20. The park is confirmed. Both EC and PVYSC have the information on their websites.
EC Updates- There will be a new program "Safe and Fun for Everyone" aimed at improving the sportsmanship of players, parents and coaches. Sean Johnson will be coordinating for EC.
This year, players will only have 48 hours in which to accept or decline offers for Classic teams.
Dawn King is working on the creation/clarification of marketing guidelines for EC. All information must be very general. The spotlight is on in this area.
WSCA hall of fame dinner- Board members and guest are invited to celebrate Harry’s induction and to share in honoring him. Marti will be submitting food selections for anyone attending and sitting at our table.
Non-disclosure- As of tonight, all present board members have signed the agreements.
Administrator's Update-Sean Johnson Sean had submitted his reports in writing. No further updates. (See attachments)
Recreational Update- Carlton Sealock presented an update on Recreational Soccer. 90% coaches have committed at this time, and have been communicated to in writing related to upcoming training sessions as well as equipment pick up dates. When they pick up their equipment, they will have their roster and schedules. At the U-10 level, the teams will have a 7-week schedule completed at that time. After 7 weeks, the teams will be reseeded to finish the last 3 weeks. Every effort is made to level set the teams, but based on feedback from the coaches and parents, this schedule will be tried this year. Additionally, the contract with the Town of Menasha for the O'Hauser field has been signed and we will begin work on the signage for both that location and at Mahler Park fields. Randy will work with Carlton on an evaluation of the space at O'Hauser and what work will be needed. We will also need to contract with someone to do the maintenance and field work.
PVYSC Spring Shock Invite Motion-Trish Zander recommended that we not discuss this due to the low number of teams at this time.
Referee Mentor Program U8 - U10-Mike Jones was not able to attend tonight due to a conflict when the meeting was rescheduled. He is trying to work through EC and the state to have this program funded. Marti recommends that we pursue this in house for U-8 and U-10, as these age groups will not be funded by EC or the State. Mike will give an update at the next meeting.
Coaching/Technical Director-Kevin Wasco is recommending that we move forward on a new position as a paid employee. We have made strides with our recreational program, but we need to invest throughout the program to be a leader as a club. We will be reviewing several options and approaches with our long-term strategic planning. Marti provided more information on a second option as far as professional support in the process. Will discuss further at our March meeting.
Classic Coaches Meeting- Trish Zander is still working on a location that matches the dates we have considered.
New Motion-Carlton Sealock reviewed two proposed additions to the by-laws. Discussion was held. The following are the proposed by-laws:
5.5 Directors, officers, and paid employees/contractors of Paper Valley Youth Soccer Club (PVYSC) must sign a non-disclosure agreement and abide by the conflict of interest statements within the contract in order to be an active member/employee of PVYSC.
5.6 At no time, is anyone allowed to be a member of the Paper Valley Youth Soccer Club (PVYSC) board, Director at Large, or an employee/contractor of PVYSC while also being a member or have an immediate family member on a competing club's board.
Carlton Sealock made a motion to approve the by-laws and this was seconded by Tom Wanamaker. Per policy, these will be voted on again at the March meeting and presented at the AGM this fall for the club’s vote.
Recreational Vendor Relationships- Kevin Wasco will be following up on this and will present at the next board meeting.
Sponsorship-Jerry Mortimer updated the club we have full sponsorship for the upcoming recreational season. He continues to work on the Flatgrass sponsorships.
Review of Calendar (standing item)- Cathy Thompson reviewed the calendar, and we are up to date on all assignments.
Adjournment Tom Wanamaker made a motion to adjourn at 9:16 and Randy Kuehl seconded the motion.
Next meeting is scheduled for Sunday March 20th at the Neenah Police Station Community Room at 7:30pm.
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