Board of Directors Meeting April 18, 2010

Attendees: Jim Schmidt, Trisha Zander, Jerry Hameister, John Jackson, Mike Jones, Randy Kuehl, Holly Lifke, Jerry Mortimer, Jill Rechner, Carlton Sealock, Chris Trudell, Amy Vandenberg, Joe Varkoly, Tom Wanamaker, Marti Coan

Excused: Scott Hoelzel, Sean Johnson, Chris Trudell

Guests: Cathy Thompson, Heather Remme, Mark Bogan, David Priest, Gay Johnson, Pamela Mortimer, Shane Roh

Call to Order 7:35 PM President Jim Schmidt

Approval on Minutes: Motion to approve previous minutes TZ 2

Discussion:– as individual not as a team- to prepare for playing at Classic level. Cathy Thompson mentioned the rumor mill is out there and try out process needs to be made known. JH suggested making deadline next Board meeting. JS agreed.

President JS said the process has not been established at this time. The committee of Chair Chris Trudel, JS, VP TZ and SJ are working on process. TW explained possible U 10

transition to Classic idea from Coaching Committee. Any U 10 would have the opportunity to an additional night of training

Reports: Addition to Volunteer Directors; JJ said Flatgrass is pretty well set. Some people too many commitments difficult to fit them in volunteer slots. JJ suggested everyone pay the fee and then get refund when they volunteer. JS Flatgrass Schedule went live 4/18 with 133 teams. Down from last year, has heard many other tournaments in the area are also seeing lower numbers. Variables that might have caused the lower numbers might be no paper entries and no advertizing.

New Business:

Tryout proces Recap of discussion form guests. Goal is to have process set by next Board meeting.

PVYSC Attire – shirts/decals: TZ would like to provide shirts and other items with PVYSC logo on them for club members to purchase. (Trish, Amy, John and Jill will work on project.) Setting Committees and responsibilities: MC requested clarification of current committees as stated in by laws.

Communications committee: Carlton, Trish, Marti and Sean

Tryout: CT (Classic director), President, VP and SJ (Admin)

Rec Jamboree in June: John Jackson will step in to help. JS will find out from ASC exactly what they want from PVYSC?

Other New Business: TZ suggested that PVYSC obtain a Safety deposit box to hold contracts and other documents from the club. Treas. JH will handle this. Festival Approach Roll Out: CS presented “printed dialogue” that he will cover at the

beginning of each group session for U5 – U10, talking to the parents and being present to answer questions. He asks and encourages all Board members to be present to help. CS will

send out schedule of times and locations for groups.

Old Business:

Mahler goals: RK will meet be at Town meeting in early May, town potentially has funds for new goals, JS have town buy new goals sell old ones for salvage.

Springhetti contract; RK said the contract is with the Town, if the club has special needs he can contact and work with Springhetti

Booster Club: RK Boosters would like to have PVYSC U 11 and U12 girls teams as Ball girls for Neenah HS girls home games contact is Lynn Darko (?) RK will also confirm

concessions chair for Flatgrass.

Upper Midwest: Looking for volunteers, TZ will get article in Newsletter.

U10 academy for presentation: Details to be presented at April meeting. Tabled as CT was

absent.

Misc:

CS frustration with registration process and not being able to met special requests or even getting twins placed on the same team. League one seems unable to do this. Need to establish a method similar to the paper registration where people can note special requests. JS suggested a PVYSC Membership Fee – volunteer and the next year the fee is waived.

Numbers on Goals at GNP: Randy will check numbers and make sure there in only one map of the park Treas. JH thanked Joann Schmidt for donating the money to PVYSC for the Award she received JS started discussion about PVYSC having an office space for face to face set hours. Should we find a structure for club business? TZ suggested putting that question in an end of season survey.

Web Site concerns- being reviewed by communications committee.

Motion to Adjourn TW 2nd JM

Next Meeting May 16, 2010