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PVYSC Board of Directors Meeting
Minutes
June 28, 2011
8:00pm
Neenah Police Department Community Room
Attendees: Marti Coan, Trisha Zander, Cathy Thompson, Rhoda Sievert, Scott Hoelzel, Randy Kuehl, Tom Wanamaker, Carlton Sealock, Chris Trudell, Kevin Wasco, and Heather Remme, Mike Jones
Excused: Jill Rechner, Jerry Mortimer
Guest: Jim Schmidt
Call to Order- Meeting was called to order by Marti Coan at 8:03pm.
Approval of Minutes- Motion by Randy Kuehl to approve minutes as presented. Seconded by Trish Zander and passed unanimously.
President Update- Marti Coan shared that the U-6 celebration on Monday was a success. 4 Crossfire players as well as 4 of the U-17/U-18 boys participated in the activities. The U-5 celebration is set for Wednesday June 29th.
Review terms of board members (officers and At large)- In preparation for the AGM in August, the following board members were identified as being up for re-election: Cathy Thompson, Tom Wanamaker, Chris Trudell, Jerry Mortimer, Carlton Sealock and Trish Zander. Cathy will review past minutes to identify if there are others. Marti stressed that we need a full board as well as a committed board. She challenged each member to evaluate if they can be fully engaged and supportive throughout the entire year. This is what the club needs in order to be successful.
Name Change for Club- Marti presented a recommendation by a club member to change our name to the Neenah Soccer Club. The pro arguments are to improve our identity as many people don’t know what PVYSC stands for and refer to our teams as the Neenah xxx. We can market our accomplishments utilizing our high school program successes. We may experience a revenue increase through merchandising of our clothes and accessories. PVYSC used to be one of two clubs in the area, now with the expansion of so many city related clubs, we are no longer a Valley club, but a Neenah club with players from across the Valley.
The cons are the changing of our name officially with the IRS and other reporting entities. We would lose a 30+ year history of being known as the PVYSC.
Motion by Chris Truddell to change our club name from PVYSC to Neenah Soccer Club with a second by Tom Wanamaker. A discussion followed. The motion was passed with 1 member abstaining, 1 opposed and 9 in favor. The board will take a second and required vote at the July meeting, and then will forward the motion to the AGM in August for a club vote.
PVYSC Club Administrator- Marti Coan made the announcement that effective June 28, 2011, Sean Johnson is pursuing other opportunities outside of the club and is no longer an employee of PVYSC. Sean has been the administrator of the club for the past six years. We appreciate all he has done for PVYSC and wish him the best in his next venture. Marti offered to answer any questions. A notice will be sent to the club members and a posting on the website will direct inquiries that normally would be directed to the administrator to Marti until a replacement can be hired.
Date and Location for AGM- The meeting will take place August 21st at 7:30. We will try to get the Appleblossom Park building for the meeting. Cathy Thompson will follow-up on the reservation. Cathy Thompson will also bring to the next meeting, a list of board members that are up for re-election at this AGM.
Jamboree Review- Trish Zander reported that the tournament was a success. It ran smoothly with the exception of some parking issues. The city did not put up the same signage as Flatgrass that caused some confusion. We had a great turnout of volunteers until the end of the day.
Tryout/Team Formation/Coaching Update- Tryouts ran smoothly except for the rainy weather. We had 260 tryouts (this could be the same player trying out for multiple teams) and overall volume was very comparable to last year. Offers for all 1st and 2nd teams are out, and most 3rd team offers are out as well. The final teams will be reported at the July meeting. We are actively working with other clubs to work together to form teams if we or the other club is short at a specific age group. A huge thanks you to the evaluators for their commitment regardless of the weather. Jim Schmidt reported that the merged ASC/PVYSC U-15 team process went smoothly as well. There will be 2 state teams at that level!
Registration Plans- At this time, teams will register on site at the Public Library on July 6, 12 and 13. Further details are to be discussed in the upcoming week at the Executive Committee level.
Motion for Thank You to Sponsors in Post-Crescent- Randy Kuehl presented a motion to place an ad in the Post Crescent to thank the sponsors of the Recreational League, Flatgrass and the Jamboree with a cost not to exceed $600. Chris Trudell seconded the motion and it was passed unanimously. Marti Coan will complete this work.
Volunteer of the Year- Cathy Thompson presented a motion for the selection of the Volunteer of the Year. The volunteer will be recognized at the AGM with a plaque and $100 gift card. Randy Kuehl seconded motion and it was passed unanimously.
Review of Calendar (standing item)- Cathy Thompson reviewed the calendar with the board. We have met all deadlines, and will focus now on the Classic Registration process and AGM.
Adjournment-Tom Wanamaker presented the motion to adjourn with a second by Chris Trudell.
The meeting was adjourned at 9:13pm.
The next meeting will be held July 24th at the Neenah Police Department Community Room at 7:30pm |
