PVYSC Board of Directors Meeting
Minutes
January 23, 2011

Scott Hoelzel –notified he will be arriving late
Jerry Mortimer and Randy Kuehl dismissed early

Approval of Minutes- Motion made by Tom Wanamaker to approve as presented and seconded by Carton Sealock.

Jerry Mortimer- Jerry gave an update that the Brigade will be sponsoring 2 recreational teams this summer. Shane Roh has discussed potential space that the PVYSC organization might be able to use. This would further our collaboration with another well respected and child focused organization. Marti Coan will be reaching out to Shane in the coming week to discuss further.

New Business

President Update

With regret, Marti Coan accepted the resignation of John Jackson from the board of directors this past week.

NSCAA Update- Marti provided an update and also DVDs of the past 4 conventions were purchased as a tool to be used with our coaches. Marti will investigate if we can stream these on our website as well. A motion was made by Sean Johnson to reimburse Marti the $405.00 for the past 4 years, and the Coaching Committee will purchase these annually to be used as educational tools. Chris Trudell seconded the motion and it was passed unanimously. The
Coaching Committee will also investigate the cost of having an NSCAA educational program for our coaches. Each attendee receives a free membership in the organization.

Web Site Update-the latest version of the website was previewed. Marti continues to work with the development and a separate meeting will be scheduled to train board members on the site. Andy Dubey will be working with Marti to set up a club Twitter and Facebook site as well as a Flatgrass Tournament Facebook site.

Indoor Tournament- Jim Schmidt is leading this effort. Sean sent out 600 e-mails this week to contacts from the past 3 yrs of Flatgrass teams. The flier is on our front page of our website as well as Soccer Heaven’s website.

EC Jamboree Dates/Update- We are waiting now to hear if the date is changed. The latest we will know is February 15th. PVYSC will host if it is June 18th. If the date is changed to July, we will not host, and will consider whether or not to include our teams. The recommendation from the board is that the season and jamboree dates be altered in 2012, as our families are already aware of the dates.

WYSA AGM/ workshop- This event will be held in Green Bay on March 19th. Marti is planning on going. Anyone else is welcome.

WSCA hall of fame- Harry Kelderman will be inducted into the hall of fame on March 19th. A motion was made by Marti to purchase 2 tables for the board to attend. Sean seconded the motion. Approved unanimously. Sean Johnson made a motion to also purchase an ad in the program to honor Harry. This was seconded by Chris Trudell and approved unanimously.

Non-disclosure- Each board member was asked to sign a non-disclosure agreement and return to Marti. Carlton will send an electronic version to Cathy to forward to those members not present. They can sign them and return to Marti or bring them to the next board meeting.

Fundraiser- Mark Camarota from On the Fringe approached Marti with a fundraiser for PVYSC whereby on Mondays and Wednesdays June, July and August, from 6-9pm any child from PVYSC that comes to golf, they will donate $1 to the club. Marti will move forward with the discussions.

Administrator’s Update-Sean Johnson
Reports were provided electronically to all board members related to registration to date for recreational programming. We are about 25% off of last year, which is consistent with other clubs in the area and state. Also included was information from Blue Door Consulting related to strategic planning for the club. This presentation will be discussed at the next board meeting.

Fields- Sean Johnson
Discussion was held on the field assignments/scheduling for the upcoming season. All East Central games will be scheduled at Memorial and Southview. There is a recommendation that will be made to the Neenah Park and Recreation Committee that all Adult games be played at Southview. The U-10 teams will utilize fields 15 and 16 at Mahler with a total of 4 fields. We will recommend that field 18 or 19 be taken out of play. 17 will become a full-sided field. We will utilize the new fields at O’Hauser for practices this year and plan on 2 small size fields. Randy will investigate the cost to aerate, roll and fertilize Coolidge and Lakeview to improve those conditions. Further discussion will take place at the next meeting on the outcome of this.

Flatgrass Update-Trish Zander
Jerry Mortimer reported McDonalds is confirmed as a lead sponsor. No other fast food restaurants will be allowed to sponsor at this point. He is still waiting to hear from ThedaCare. He will have a further update at the next board meeting. We have 15 teams registered to date.

Classic Coaches Meeting- Trish Zander
Chris Trudell will set the meeting date this week and will assure that Trish and Marti can also attend. Agenda to follow.

Coaches Training- Saturdays in March from 12-1 at Roosevelt Elementary gym, Chuck Coan and other Master Coaches will provide Coaches training rather than a full day of training at Soccer Heaven. The feedback from the recreational coaches was that they thought this would be more appealing and easier to manage.

Uniforms- Jill Rechner
All PVYSC teams will be getting club uniforms for the upcoming 2011-2012 season. The kits will cost $92.50 and include a red and a white jersey, black shorts and 2 pairs of socks. The 16 and older age groups will be required to purchase jerseys, but not the rest of the kit. A club warm-up will also be available as an optional purchase.

Spirit Wear-Jill Rechner
Jill presented a baseball cap; multiple sweatshirts/fleece tops, sweatpants, and a polo shirt will be included. She will prepare an order sheet for the website as well as a price sheet.

Recreational Soccer Uniform Order- Jill Rechner
Jill and Jerry are coordinating the order now and each coach will also have a t-shirt with the club logo on it matching the teams’ color. Sizes to be collected at coaches meeting or as coaches are given teams.

Pictures- Jill Rechner
Tentative dates are set for May 17 and 18 but the location will be changing to Horace Mann. There are still 24 sets of pictures at Soccer Locker from last year. Jill will call all the families again to see if they can be picked up.

Recreational Soccer Season Dates- Marti Coan
East Central is considering changing the season dates for 2011. The board recommendation is to leave the season as is for 2011 and make changes in 2012. This only impacts our U-12 and above at this time. Marti will update us at the next board meeting on the outcome.

Recreational Accreditation Update- Carlton Sealock
Accreditation deadline is 1/28 and we plan on meeting that. Carlton will bring to the next board meeting any recommendations for changes or updates that may strengthen the club’s overall program/organization.

New Motion-Carlton Sealock (This motion was tabled until the next board meeting to allow for further updates.)

Update and Approval T-O-M Contract- Carlton Sealock
The Town of Menasha Park and Recreation department has agreed to our contract recommendation to provide for priority scheduling of the fields at O’Hauser Park. They will remove the goals that are currently there. They will allow for signage at the fields for PVYSC as well as at the entrance to the park. The contract is similar in nature to the Town of Neenah, but allows for more flexibility on the club’s part. Carlton approached the Town of Neenah Park and Recreation Dept. about the potential for signage at Mahler and they are open to discussing this further. A motion was made by Marti Coan to move forward, seconded by Chris Trudell and passed unanimously.

Review of Calendar (standing item)
All items are up to date.

Adjournment- Tom Wanamaker made the motion to adjourn seconded by Trish Zander and the meeting was adjourned at 9:30.