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PVYSC Board of Directors Meeting
Minutes
April 17, 2011
7:30pm
Neenah Police Department Community Room
Attendees: Marti Coan, Trisha Zander, Cathy Thompson, Rhoda Sievert, Scott Hoelzel, Randy Kuehl, Tom Wanamaker, Carlton Sealock, Jerry Mortimer, Chris Trudell, Jill Rechner, and Heather Remme, Mike Jones
Excused: Kevin Wasco, Sean Johnson
Call to Order- Marti Coan called the meeting to order at 7:32pm
Approval of Minutes- Motion by Tom Wanamaker to accept minutes as presented. Motion seconded by Jill Rechner. Approved unanimously.
President Update
East Central Jamboree- May 23rd is the last day for teams to sign up. PVYSC will be responsible for concessions, sign-up and scheduling.
NHS Soccer Rebates- We are waiting to hear back NHS. The question is whether we can do this one time, or multiple games.
Mahler Park Fields- A special “Thank You” to Tom Wanamaker, Carlton Sealock and Randy Kuehl for marking the fields at Mahler today. The nets and goals still have to be placed, but nearly all painting is complete. Carlton will be sending a note out to the recreational coaches to see if we can get 10 volunteers to complete the project on Thursday April 21st at 5:30.
O’Hauser Field Update- The town has not removed the permanent goals yet, but will soon. Carlton will send a note to get 4 volunteers to assist in painting the fields at 5:30pm on Monday April 18th.
Website Updates- Team Fundraising will be noted on the Events calendar and Facebook. We will need to make all coaches/team managers aware of this so the club families can support these events. We will look into enhancing the website front page to alter the title of the menu to say Event/Training Calendar. This will support the club posting on the calendar any special training such as the upcoming Wiberg Goalkeeping Camp. We will also add to the Recreational and Competitive menus and option that states training that will link to the same information.
Wiberg Goal Keeper Training- Cathy Thompson and Marti Coan will work on a proposal to seek a discount for any PVYSC player that signs up in exchange for our advertising of the event, and assistance in getting fields.
Budget Update- Marti has asked past President Bill Wallingford to assist with the budgeting process. He has agreed to this as well as working in support of the club on future projects.
New Business
Recreational League Update- Carlton Sealock presented an update on Recreational Soccer League. All teams with the exception of 1 have coaches and are moving forward with their team meetings and practices. Carlton and Cathy Thompson are working with the last team to secure parental commitment. Discussion was held on process improvements for the future to prevent so many late registrations and including booths at the schools in January and direct mailings to past players. We will also create more rules around special requests as these continue to come in large numbers. Carlton suggested we consider securing sponsors in the future to specifically support equipment replacement costs and first aid kits for each team.
Signage- Carlton Sealock shared that both the Neenah Park and Recreation board and the Town of Menasha Park and Recreation board have approved the signage, and we will be ordering signs for Mahler Park and O’Hauser to be placed permanently.
Referee Mentoring/Neenah Practice Day- Chris Trudell made a motion to approve Mike Jones Referee mentoring proposal with a cost not to exceed $1400 for the 2011 Season. Tom Wanamaker seconded the motion. Mike presented his overall plan including the number of referees and mentors per weeknight. He has a meeting set up for tomorrow night to review the program with referees and mentors. The motion was passed unanimously, and Mike will move forward on his implementation. The Neenah practice day is April 23rd. Carlton and Mike are coordinating that as a scrimmage day for teams and practice for the referees. There are 22 referees committed to attending.
Fall Soccer Program w/NJSD- Carlton Sealock shared the request by Bill Beachofski
of the Neenah PTO Fall Soccer program in relation the club’s support of their program. After discussion of the board, it was decided that Marti Coan and Cathy Thompson would meet with Bill to discuss how we can partner together this fall and into the future.
Flatgrass Update- Trish Zander provided the update and final count of 148 teams registered for the tournament. All but 8 teams have paid their registration fees. Schedules are completed except for a final check to ensure appropriate number of games per team. They will be shared as draft to the teams later this week. We will have 3 games on Friday night to accommodate some teams scheduling issues. This should not cause any complications.
Volunteer Update Flatgrass-Cathy Thompson reported that all but 7 teams have submitted their volunteers. It was clarified that board members should be present and supporting the tournament as much as possible all weekend. They can count as 1 of the 5 volunteers for a team. If their spouse volunteers, they too can count as 1 of the 5 volunteers for a team. Trish will be forwarding the draft schedules to Cathy so she can begin to slot in the volunteers.
May/June Board Meeting Dates- Cathy Thompsonprovided an update to the May board meeting. It will be delayed by one week due to the Flatgrass Tournament. The next meeting will take place on Sunday May 22 at 8pm. Please note the time change for May, June and July to accommodate team schedules for practices and tournaments. A discussion on when to hold the June meeting was tabled, but will be discussed at the May meeting. The Jamboree finishes on the 19th of June, which is the night of the board meeting. If we move the meeting out a week, it conflicts with the team roster night for the Classic teams. If we move the meeting up a week, there are only 2 weeks between meetings. We have confirmed our reservation for the Community Room for both Sunday evenings in June.
Review of Calendar (standing item)- Cathy Thompson reviewed the calendar, and we are meeting all set timelines.
Old Business
Field maintenance for Elementary Schools- Randy Kuehl has an estimated cost for maintenance for the Spring Road, Tullar, Lakeview and Coolidge fields for aerating, rolling and fertilizer. This discussion was tabled for one month.
Adjournment- A motion was provided by Tom Wanamaker to adjourn and was seconded by Chris Trudell. The meeting was adjourned at 9pm. |
